Constitution

  1. The name of the club will be Twyford Comets Football Club.
  2. The primary purpose of the club is to provide facilities and equal opportunities for children from the Twyford area to play football, to help the development of skills and teach the laws of the game at an early age.
  3. The club will also offer the facility of an U21 team to allow players to continue to develop their game within the youth football framework until they have the opportunity to play senior football.
  4. In addition, the club will offer the facility of a Men’s team playing senior football in a suitable local league. The majority of the Men’s team squad will be made up of former Twyford Comets junior football players.
  5. The U21 and Men’steams will be fully integrated into the club.
  6. The club will enter teams in the East Berks FootballAlliance or any other suitable league affiliated to an appropriate County Football Association
  7. The club will be administered by a committee, including a formal committee consisting of five club officers -Chairman, Secretary, Treasurer, Child welfare officer and Fund-Raising Manager. Additionally, the extended committee includes a representative from each team.
    Note additional club officers can be appointed for task based roles without constitutional formality beyond the aforementioned five positions. These by example currently include, Fixtures Secretary, Referee Secretary, Communications Officer, Kit/Equipment Manager and Dutch Liaison Officer.
  8. The club officers will be elected annually at the Annual General Meeting.
  9. In addition to the club officers there will be the post of Honorary Life President whowill not form part of the committee for club administration but will be an ambassador for the club.
  10. The Annual General Meeting will be held no later than July each year.
  11. Membership of the club’s teams will be open to any children of suitable age living in Twyford and surrounding areas, subject to FA and relevant league rules. They will be represented by their parents in matters relating to running the club. Membership of the U21 and Men’s teams will be open to players living in Twyford and surrounding areas. Members of these teams who are over 18 years of age will be members of the club in their own right and will have the right to vote in matters relating to the running of the club.
  12. Committee meetings will be held monthly during the playing season and as often as necessary at other times to ensure the proper running of the club.
  13. Finance – The annual subscription shall be decided at the June managers’ meeting and will take into account the Treasurers estimate of the level of expenditure for the forthcoming year. The meeting must be attended by ten members
  14. The club financial year will end on 30th June.
  15. A statement of the annual accounts will be presented at the AGM
  16. Subscriptions should be paid on the date for registration each year. Team managers shall have the discretion to allow payment by instalments in cases of hardship.
  17. Subscriptions will be paid to the appropriate team manager for each team and not direct to the Treasurer or to the manager of any other team, or payments may be transferred directly into the clubs bank account quoting the team and players names
  18. The treasurer will open a bank account, three signatories being used who will be Chairman, Treasurer and Secretary. Two signatures are required to make payments by cheque. Payments made by direct transfer require the Treasurer to make the transfer, and must have been approved in advance by either Chairman or Secretary.
  19. Any proposal to amend rules must be submitted in writing and shall be considered at either an extraordinary meeting or AGM Changes to rules shall require a two-thirds majority of those present at the meeting. Any such proposal must be received by the Secretary at least 7 days before the meeting.
  20. An extraordinary meeting of the club may be called by any club member providing they can show the Secretary the support of ten other members. The Secretary will arrange the meeting within a reasonable time and all members will be notified.
  21. Any meeting other than a committee meeting shall require the presence of fifteen members for voting purposes.
  22. A committee meeting shall require the presence of half the committee members to form a quorum.
  23. The Secretary will record minutes for all meetings.
  24. The club recommends that ideally children should play in their appropriate year group where possible, but recognise on occasion that it may be helpful for a child to play up a year. This is acceptable so long as the team/player adheres to the specific FA and league rules concerning age.
  25. The club is committed to a policy of equal treatment of all members of whatever level or authority.
  26. The club will reinvest any profits into the Club and does not pay its members.
  27. Upon dissolution of the Club, any surplus profits must be reinvested into another CASC, Charity or The Governing Body of Sport (The FA).
  28. No player will receive payment for playing matches.

Last Update August 2017